Events Local Approval Policy

About the Policy

The Local Approvals Policy – Events provides guidance to community members wishing to hold activities and events on Council owned land. It helps people understand whether they do or don’t need Council approval.

A copy of the Local Approvals Policy - Events is available for viewing here.

Why we need the policy

Council is required to regulate activities on Council owned land and this policy helps Council manage their land. From a community perspective, it provides clarity around what kind of low impact activities and events can be undertaken without the need for approval.

The policy also provides criteria and other things that need to be considered, for activities and events where approval is required. Importantly, this policy relates to parks, sporting fields and open space but not car parks, roads and road reserves.

Do I need approval for my event?

Council approval is not required for the following activities if you can comply with the relevant criteria:

Amusement Devices

Devices that do not require registration with Safework NSW, including playground devices, water slides and inflatable devices with a platform height of up to three metres
A “small amusement device” as defined in Section 4.5 of this Policy and meets the criteria in clause 75b of the LG Regulation

Small Scale Event

Events with a maximum of 1,500 attendees at any one time;
ANZAC day and Remembrance Day memorials with a maximum of 5,000 attendees at any one time;
Vehicle shows/exhibitions with a maximum of 50 vehicles for display; and/or
School fetes (if they are to be held on Council land)

Food Trucks

That are registered with Council’s Environmental Health Unit;
Have public liability insurance (for $20 million, and noting Council as an interested party in relation to personal injury and property damage)
Remove litter and waste generated by their operation

Loud Speakers

That are used between the hours of 8:00am and 10:00pm, except for ANZAC day services which can be used for dawn service; and
Controlled to reduce noise impacts to nearby residents

Markets

Not exceed 1,000 attendees at any one time;
Hold public liability insurance (for $20 million, and noting Council as an interested party in relation to personal injury and property damage);
Have a valid booking for the site/location/event;
Not impact the flow of pedestrians or vehicles; and
Remove litter and waste generated by their operation

Please refer to the Approval Requirements Checklist for more information.

If I require approval, how do I apply?

You can apply via the Planning Portal.

Council will require a site plan and written explanation detailing how the activity/event will operate. Depending on the size and nature of the event, additional information may also be required, for example a traffic plan.

Do I need to book the venue?

Council has a number of halls and sportsgrounds available for hire for personal, business or community use. You can find more information and book a facility online with our Customer Portal to guarantee your spot.

DOWNLOAD FACTSHEET

Download the Event's Local Approvals Policy Factsheet below or for more information contact Council via 02 4677 1100 or council@wollondilly.nsw.gov.au.

DOWNLOAD FACTSHEET